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Lone Star Roundup Planning Meeting
Tuesday, May 22, 2018, 7:00 PM until 9:00 PM
Matamoros Mexican Cantina
San Antonio, TX 78249
Registrants & Fees
The next planning meeting for the "Lone Star Mustang and Ford Event" is 22 May. Our next meeting for the Round -up will be 22 May at the Matamoros Mexican Cantina on IH10 from 7-9pm. The address is 12844 I-10, San Antonio, TX 78249. The place is located next to the Discount Tire and in front of the SAMS Club
As you can see below, we have started getting things done. We need your help in getting volunteers to help with what needs to be done below. 6 months to go....and time flies
DONE- Robert Carington to confirm MCA event logo for flyer. Once done, flyer will be released and we can start advertising
DONE- Need to meet with Steve Garcia on the main page before going to the registration page
-- Set layout and Agenda info
DONE - Model A's will be doing a cruise for the event. Approx 20 Models A's at this time.
-- The club will provide their logo for the page
-- They will also plan a route for the event so we can publish it.
- Model T's will decide what they will do for the event
Need to Work - S550 Club will need to coordinate teams to accomodate 100 Cars for a cruise to the Hill Country
-- They will need to provide a route Map
-- The will accommodate 20 to 25 cars at a time, but need to volunteers to lead each group
-- Time space will be 15 minutes between each cruise
-- Depart at 8:00AM and return at 12:00AM
Need to Work - Dyno Update - Need Jerry and ACS to let us know the status
Need to Work - Police Support - Paul Woeppel to work, Kathy to see if she has a Bexar County POC as well
DONE- Junior from ACS to let us know status on the kid play event
Need to Work - Giveaway - Traci to work Hourly giveaway
-- Will need tickets to give to registrants
-- 12 prizes needed
WORKING - Marcos to reach out to Raptor Club and Ford GT
Need to Work - Ford 18 Wheeler status
Need to Work - Patrick will help look for the Feasibility of a Shirt press for event
- Scan car picture and print on shirt at event
Need to Work - Reach out to VP fuels as a Vendor/Sponsor
Need to Work - Check with ACS to see if they want to lead a "Foxbody Cruise"
Need to Work - Patrick to check on Facepainting/Balloon vendor
Need to Work - Need to start contacting Mustang/Ford Vendors (Need Volunteer to run)
Need to Work - Publish event ( Cathy will check with All Access Promotions)
Need to Work - Develop Volunteer lists
Need to Work - Develop after Event Survey (Need Volunteer to run)
Need to Work - Develop Thank you card (Need Volunteer to run)
WORKING- Develop Logo
Need to Work - Contact Food Trucks
Need to Work - Procure Arm Bands for event
Need to Work - Cathy Nelson to work On-site Wrecker and Stage
Need to Work - Cathy Nelson to reach out to 1320 Video
Need to Work - Tricycle Race for kids (Need Volunteer to run)
- Procure 3-5 tricycles for event and make track and rules (age limit, etc)
Need to Work - Picture Association game (Need Volunteer to run)
I am sure there is more to do. Again if you have suggestions or recommendations please let me know
If this is something you would be interested in or if you have more questions about the role, contact Paul Woeppel (210) 254-8313.